CONSTITUTION OF THE ESPERANTO SOCIETY OF CHICAGO
revised as of January 1, 1987
(return to ESC homepage)
ARTICLE I NAME
Section 1 The name of this organization shall be the Esperanto Society of Chicago.
ARTICLE II PURPOSE
Section 1 The Esperanto Society of Chicago (hereafter referred to as "the Society") shall promote the use of Esperanto as the international language.
Section 2 The Society shall be completely neutral in regard to politics, religion, and social and economic theories. It shall, however, encourage the free exposition and discussion of all ideas through the use of Esperanto.
ARTICLE III ORGANIZATION
Section 1 The Officers of the Society shall be the president, the vice president, the immediate past president, the treasurer, and the secretary.
Section 2 The Board of Directors of the Society shall consist of the Officers and four additional elected members.
ARTICLE IV AMENDMENTS
Section 1 This Constitution may be amended at any regular meeting of the Society by a twothirds majority of the members voting, provided that all members shall have been notified at least 60 days in advance of the vote. Ballots by mail shall be accepted up to the time of the meeting at which the vote is taken.
ARTICLE V INTERNAL REVENUE CODE CONDITIONS
Section 1 Notwithstanding the foregoing provisions, the purposes of this organization or exclusively educational and charitable within the meaning of Section 501 (c) (3) of the Internal Revenue Code.
Section 2 In the event of dissolution, this organization, after payment of liabilities, will distribute any remaining assets to an organization or organizations at that time exempt from taxation under Section 501 (c) (3) of the Internal Revenue Code.
BY-LAWS OF THE ESPERANTO SOCIETY OF CHICAGO
revised as of January 1, 1987
(return to ESC homepage)
ARTICLE I OFFICES
Section 1 The Society shall maintain in the State of Illinois a registered office and a registered agent at such office, and may have other offices within or without the state. The mailing address of the registered office shall be Post Office Box 64744, Chicago, Illinois 60664-0774.
ARTICLE II MEMBERSHIP
Section 1 Membership shall be open to anyone who expresses an interest in a solution to the language problem and in Esperanto as a possible solution.
(a) Annual dues shall become payable on January 1 of each year, and membership shall be effective when dues for the current year have been paid.
(b) Persons who join the Society between January 1 and September 30 shall pay full annual dues, and shall be paid members until December 31 of the year then in progress.
(c) Persons who join the Society after October 1 shall pay full annual dues, and shall be paid members until December 31 of the succeeding year.
(d) No person may serve as an Officer, member of the Board of Directors, or member of a committee until he/she has been a member of the Society for at least three months, has passed at least the Komencgrada Examination, and paid current dues.
(a) The classes of active membership and the amount of dues shall be as follows:
- Individual Membership $10 per year
- Family Membership 15 per year
- Sustaining Membership 20 per year
- Student Membership 5 per year
(b) Each active member shall have one vote on any matter before the Society. In the case of elections or of voting on amendments to the Bylaws, ballots sent by mail will be accepted up to the time of the meeting at which the vote is taken.
(c) Any active member whose dues are not paid within thirty (30) days after notification from the Treasurer of the Society that his/her dues are in arrears shall be dropped from active membership. Such person may be reinstated to active membership by payment of dues, including any arrears.
(d) Changes in the classes of membership and in the amount of dues may be made by a twothirds vote of the Board of Directors, provided that no change may become effective until January 1 of the succeeding year, and that all members be notified of the change at least 30 days in advance.
Section 4 Honorary membership may be conferred upon any person for notable service to the Society or its objects, and voting upon a proposal of honorary membership shall take place at the Annual Meeting of the Society. A three-fourths vote shall elect to honorary membership. An honorary member shall have none of the obligations of membership, but shall be entitled to all privileges except those of making motions, of voting, and of holding office.
Section 5 Any person who is neither an active member nor an honorary member of the Society may be enrolled as a Friend of the Society after invitation by the President and a majority vote of the membership present at any meeting. A person so enrolled as a Friend of the Society may address the membership upon invitation of the President.
ARTICLE III MEETINGS
Section 1 The time and place of all meetings shall be at the discretion of the President or Acting President. Members concerned shall be notified of meetings at least two weeks in advance.
(a) Regular meetings of the members shall be held at least once every two months.
(b) A regular meeting shall be held in September for the nomination of Officers and members of the Board of Directors for the coming year.
(c) A regular meeting, to be known as the Annual Meeting, shall be held in November for the purpose of electing Officers and members of the Board of Directors, receiving reports of Officers and committees, and for any other business that may arise.
(a) Meetings of the Board of Directors shall be held at least once every six months, and shall be conducted in Esperanto. Such meetings shall be open to all active members, who shall have voice but no vote in matters before the Board of Directors.
(b) At meetings of the Board of Directors, five Directors shall constitute a quorum.
Section 4 The President or Acting President may call special meetings on shorter notice than otherwise required when unexpected situations occur. Special meetings shall be called upon the written request of three members of the Board of Directors or of six active members of the Society, such written request to be sent to the President or Acting President. The purpose of any special meeting shall be stated in the call.
Section 5 At regular or special meetings of the members of the Society, six active members shall constitute a quorum.
ARTICLE IV OFFICERS
Section 1 The President. It shall be the duty of the President to preside at all regular and special meetings of the Society, to preside at all meetings of the Board of Directors, to appoint all committee chairmen and the Editor of SALUTON, and to serve ex-officio on all committees of the Society except the Nominating Committee. The President shall assure that the membership is notified of all regular and special meetings, and that all Officers, other members of the Board of Directors, and all Committee chairmen carry out their assigned duties. The President shall be the official spokesman for the Society, provided that he/she may delegate such function for specified occasions. He/she shall further regularly consult with the Vice President about all important matters concerning the Society.
Section 2 The Vice President
(a) The Vice President shall assist the President in all his/her duties, and shall perform all his/her duties in event of his/her absence, disability, or resignation.
(b) The Vice President shall serve as Chairman of the Membership Committee, and shall be responsible for initiating and coordinating the recruitment of members. He/she shall be responsible for keeping the records of active members and of contacts made, and for regularly following up on persons in both categories. He/she shall cause a current list of active members together with their addresses and telephone numbers to be made available to the membership at least once every six months. He/she shall promptly inform the President, the Treasurer, and the Editor of SALUTON of membership additions or changes, and shall regularly transmit to them such other membership information as they may deem necessary to the proper discharge of their duties.
Section 3 The Immediate Past President. It shall be the duty of the Immediate Past President to preside at meetings when neither the President nor the Vice President is present.
Section 4 The Secretary. It shall be the duty of the Secretary to take and keep a fair copy of the minutes of all meetings and to make the minutes available to any member upon request. He shall cause all important documents of the Society to be securely kept. He shall receive and promptly reply to all postal correspondence of the Society and shall keep a file copy of each reply. The secretary shall see to it that all correspondence of the Society is read or heard by the President for his/her advice and consent before reply is made in the name of the Society, and the President shall be responsible for the content of replies thus made in the name of the Society. The Secretary shall provide the President with a copy of any correspondence upon his/her request.
Section 5 The Treasurer. The Treasurer shall collect and promptly deposit all monies of the Society in the proper accounts; he/she shall write and sign all cheques, drafts, or withdrawals from the Society's funds. He/she shall provide a written financial report to the membership of the Society at all regular meetings. He shall have custody of the Cheque books and other bank books and account books of the Society, including savings accounts, if any, and shall have custody of all other financial assets of the Society, except for petty cash and postage, if any, in the custody of the President or of the Secretary. He shall handle all matters relating to the Internal Revenue Service, in consultation with the President and the Vice President. He shall promptly notify members when their dues are in arrears, and shall promptly inform the membership chairman of all payments of dues. The Treasurer shall further provide an annual financial report at the regular meeting of the Society next following the December 31 on which his/her term of office expired.
ARTICLE V THE BOARD OF DIRECTORS
Section 1 The Board of Directors shall have general supervision of the Society's affairs between its business meeting, make recommendations to the Society, and shall perform other duties as are specified in these Bylaws or given over to it by resolution of the Society. The Board of Directors shall be subject to the orders of the Society and none of its acts shall conflict with action taken by the Society. Section 2 Within a month after the Annual Meeting, there shall be held a joint meeting of the incoming and outgoing Boards of Directors to facilitate the transferral of leadership.
ARTICLE VI NOMINATIONS AND ELECTIONS
Section 1 Officers and other members of the Board of Directors shall be nominated at the September meeting of the Society by the Nominating Committee; further nominations may be made from the floor by any active member, and nominations by mail shall be accepted from any active member up to the time of the September meeting. Each member who accepts nomination shall become a candidate.
Section 2 Officers and other members of the Board of Directors shall be elected by secret ballot at the Annual Meeting in November. A simple majority of the votes cast shall be necessary to elect to any office. The President shall assign two persons who are not candidates to count the ballots. Ties will be decided by secret ballot among the incoming members of the Board of Directors whose election is not in doubt.
Section 3 The President and Vice President shall he elected for a term of two years. The other officers and members of the Board of Directors shall be elected for term of one year. Their term of office shall begin on January 1 following the Annual Meeting at which they were elected. No limitation shall be placed on he number of times a member can be elected to the same office.
Section 4 If any officer or other member of the Board of Directors is not able to serve his/her full term, the President or Acting President shall call a special election to fill the vacancy. Notice of such special election shall be included in the call for the meeting at which the election is to be held.
ARTICLE VII COMMITTEES
Section 1 PROGRAM COMMITTEE A Program Committee composed of not fewer than three members shall be appointed by the incoming President promptly after he takes office. It shall be the duty of this Committee to plan the annual program of the Society. The Committee's proposals shall be regularly submitted to the Society, and its report shall be submitted to the Annual Meeting.
Section 2 MEMBERSHIP COMMITTEE A Membership Committee composed of not fewer than three members, including the Vice President who shall serve as Chairman, shall be appointed by the incoming President promptly after he/she takes office. It shall be the duty of this Committee to oversee all membership matters of the Society, consistent with the provisions of Article IV, Section 2(b).
Section 3 EDUCATION COMMITTEE
(a) An Education committee composed of not fewer than three members shall be appointed by the incoming President promptly after he/she takes office. It shall be the duty of this Committee to deal with all educational concerns of the Society, including: the administration for examinations; contact with schools; and the administration of courses conducted by the Society and the certification of teachers for such courses.
(b) LIBRARY SUBCOMMITTEE A subcommittee of the Education Committee shall be responsible for the Library of the Society, including the acquisition, custody, and circulation of Esperanto books and magazines.
Section 4 LANGUAGE COMMITTEE A Language Committee composed of not fewer than three members, one of whom shall be the Editor of SALUTON, shall be appointed by the incoming President promptly after he! she takes office. It shall be the duty of this Committee to approve all translations into Esperanto made in the name of the Society and to perform translations into Esperanto upon request.
Section 5 OTHER COMMITTEES Such other Committees, standing or special, shall be appointed by the President as the Society or Board of Directors shall from time to time deem necessary to carry on the work of the Society.
ARTICLE VIII NEWSLETTER
Section 1 The Society shall publish, not less often than quarterly, a newsletter to be called SALUTON, the purpose of which shall be to inform members of events concerning the Society and to promote Esperanto. It may further be used to give official notice of meetings or other matters. This newsletter shall be in Esperanto or in English or in both and shall be free of charge to members.
Section 2 Promptly after the incoming President takes office, he shall appoint a member to be Editor of the newsletter and to serve as a member of the Language Committee.
Section 3 Persons who wish to receive SALUTON without becoming members of the Society shall pay an annual fee of three dollars ($3).
ARTICLE IX AMENDMENT
Section 1 These bylaws can be amended at any regular meeting of the Society by a two-thirds vote, provided that all members have been notified at least 30 days before the meeting at which the vote is to be taken.
Section 2 A copy of current bylaws shall be supplied to each active member upon his/her admission to membership.